CPA. Big 4 trained. Now working for you.

Receipts in your glovebox. Books on your kitchen table. We fix that.

You started your business to build things, not to sit at a desk categorizing expenses at 10pm. We handle the books so you can get back on the job site.

Schedule a Free Consultation

Most contractors we work with didn't start their business because they loved spreadsheets. They started it because they're great at what they do. But somewhere between the bid, the build, and getting paid, the paperwork piles up. Gas receipts in the glovebox, Home Depot runs on scraps of paper, subs waiting on 1099s, and a QuickBooks account nobody's logged into since February. Your tax preparer gets your books at tax time, says they're unusable, and suddenly you're paying rush fees to reconstruct a year of transactions from bank statements. We've seen this story play out dozens of times. It doesn't have to be this way.

Sound Familiar?

$8,500

The contractor who thought he was on top of it.

A small business owner kept her own books in QuickBooks for two years. She thought everything was fine. When tax season hit, her tax preparer couldn't use any of it. She paid $3,500 to have the books redone from scratch, missed $5,000 in deductions she'd earned, and filed late. That's $8,500 lost because nobody was keeping the books right.

We Understand Your Challenges

Contractors & Trades bookkeeping is different.

•Receipts scattered everywhere. Parts in your email, gas in the glovebox, cash purchases on scraps of paper. By the time you sit down to do books, you can't remember what was for which job.

•Mixing personal and business spending because "I'll sort it out later." Later never comes, and your tax preparer charges you double to untangle it.

•No idea which jobs actually make money. You know the revenue on each project, but after materials, subs, fuel, and your time? You're guessing.

•The 1099 scramble every January. You paid six subs last year but didn't track W-9s, and now everyone needs their 1099 and you're digging through Venmo history.

•QuickBooks sitting there untouched for months. You're paying $80/month for software nobody's using, and it feels like it's putting barriers in your own way.

•Your spouse is handling the "back office" on top of everything else they already do. They didn't sign up to be a bookkeeper, and you both know the system is held together with duct tape.

How We Help

We handle it all, so you don't have to.

Job-by-job cost tracking so you know exactly which projects are profitable and which ones are eating your margin

Sub-contractor payment tracking with proper 1099 records ready before January, not after

Receipt and expense organization. No more shoeboxes. We pull transactions, categorize them, and reconcile every month.

Personal and business expense separation so your tax preparer isn't charging you extra to figure out which charges were yours

Cash transaction recording with proper documentation that holds up if the IRS asks questions

Monthly reports in plain English. Not accounting jargon. Your revenue, your expenses, and your profit, all in one clear summary you'll actually read.

Clean financials ready whenever your tax preparer needs them.

Common Questions

Questions contractors & trades owners ask us

My books are a total disaster. Like, years behind. Can you fix that?

Yes. Catch-up bookkeeping is one of the most common things we do for contractors. Whether you're a few months behind or longer, we reconstruct from bank statements, organize receipts, and get everything current. It's a normal part of what we do.

My wife has been doing the books in QuickBooks. Do we need to start over?

Usually not. We'll review what's there, clean up any miscategorized transactions, and take it from there. If QuickBooks is set up, we can work with it. If it's a mess, we'll untangle it. Either way, your wife gets her evenings back.

I mostly deal in cash and checks. Is that a problem?

Not at all. We work with contractors who run cash-heavy businesses every day. The key is proper documentation, and we'll set up a simple system that takes you about two minutes per transaction. It protects you if the IRS ever comes knocking.

Do I really need a bookkeeper or can I just use QuickBooks myself?

You can, but most contractors we talk to tried that first. They're paying for software they don't use, and their tax preparer ends up redoing everything at tax time anyway. A bookkeeper who actually knows construction, who understands job costing, progress billing, and 1099s, saves you money in the long run. Clean books mean lower tax prep fees, fewer missed deductions, and no surprises from the IRS.

How do you handle job costing for multiple projects?

We set up your chart of accounts to track income and expenses by job. Every material purchase, sub-contractor payment, and expense gets tagged to the right project. At the end of each month, you can see exactly which jobs made money and which ones didn't.

What about my 1099s for sub-contractors?

We track all sub-contractor payments throughout the year and collect W-9s as part of our process. When January rolls around, your 1099s are ready to file. No scrambling, no digging through Venmo history.

How much does this cost?

Plans start at $200/month. Most contractors with a few subs and multiple jobs fall in the $300/month range. Flat monthly rate, no surprises. For most contractors, the service pays for itself in lower tax prep fees and deductions you'd otherwise miss.

Stop doing your books on the kitchen table at midnight.

Let's talk about your business. Free consultation, no strings attached. We'll tell you exactly what your books need and what it'll cost.

Get Started Today